Christikon Group Reservation and Registration Information

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We want to make Christikon registration procedures and policies as clear as possible. Please read this information carefully, as it explains deadlines and fee policies that will affect your group. Please contact us if you have questions. Included here is information on How to Make Reservations for your Group, Group Size, Deposits (which must be mailed), Individual Registration Cards (which may be mailed or submitted over the Internet), Individual Camper Response Letters, Late Registration Surcharge, Cancellation policy, Adult Advisor fees/housing/participation, Transportation to Christikon, Session Beginnings and Endings.

If you are registering individually, please see the Individual Registration Form.

How to Make Reservations for your Group.                                                                                                                               To make reservations for your group in any of Christikon's programs, please complete the Group Reservation Form below, indicating estimated numbers and other information. If you have campers in more than one session (e.g. both on-site and trails), please complete a separate Reservation Form for each session. When we receive your reservation via the Internet, we will mail you a copy of the Group Reservation Form for your signature. You will need to sign it and mail it back to us to complete your group reservations. If you are more comfortable filling out a paper form, please contact us with your address and contact information and we will mail you the appropriate documents.

Your Group Size                                                                                                                                                                          Maximum size for trails groups is 12 guests. If you are registering fewer than 12 people for a backpacking group, we may “fill in” that trails group with other campers; and if your group is larger than 12, it will need to be apportioned into another group. If you want to ensure that your group contains only your own people, you must reserve and pay for 12 campers.

Deposits                                                                                                                                                                                               A deposit of $50 per person is necessary to hold group reservations. The deposit for your group is not refundable, either to congregations or to individuals. A deposit for someone who later cancels may be transferred to another person with your congregation who registers in  place of the one who cancels. However, deposits may not be transferred to cover the remaining camp fees of other registrants. Deposits are forfeit if there is no replacement for a canceling camper. So when you make reservations before you have individuals actually committed, it is important to estimate as closely as possible to the numbers you will actually have.

You are encouraged to inquire by telephone or e-mail whether space is available in any session, and to indicate potential numbers to us. But we cannot make a reservation for your group without the group deposit. Remaining camp fees may be paid at any time before you arrive at camp, or on registration day. You may later increase the size of your group by sending additional deposits. Please contact us by telephone first to see if there is still space available in the session for which you are coming.

Individual Registration Cards                                                                                                                                                        For both insurance and legal purposes, we need to have a completed Registration Card for each person who will be participating. That includes both youth campers and adult advisors. Individual Registration Cards are printed in the brochure; or you may make the individual registrations using the Individual Registration Form included in this web site.

Individual Camper Response Letters                                                                                                                                  After we receive an individual’s registration card, we will send a Camper Response Letter for that person. It includes information on the camp and on preparing for the Christikon life, a statement of fees due, a Permission/Intent to Participate form, and a Health History and Examination form. (A doctor’s signature, based on an exam during the 24 months prior to the last day of camp is required for each youth and adult participant.) The Health Form should be returned to us at least three weeks before your camp session begins. 

If you prefer, we can send the Camper Response Letters in a batch for your own distribution within your group. Indicate the way you want us to mail these on the Group Reservation Form. For the Health and Permission/Intent forms: Some group organizers prefer to gather these forms together ahead of time and then send them in a batch to Christikon. Others prefer to have individuals mail the forms directly to the camp. Christikon will include with the forms instructions appropriate to your wishes. Please indicate the return instructions we should put on those forms on your Group Reservation Form.

Late Registration Surcharge                                                                                                                                                       We cannot sent the Camper Response Letters until we have each individual’s Registration Card, because the Health Form and Permission/Intent Form  included in the Response Letter are coded to each person. So we need to have the Registration Cards as early as possible, in order to get pre-camp information to campers in a timely manner, and to help us monitor gender distribution and other matters for each camp session. A surcharge of $15 will be added to the camp fee for each individual Registration Card that is received after April 25, even though a deposit for that person may have been made earlier. The surcharge is also applied to new registrations and camper/advisor substitutions received after April 25.

Cancellation Policy                                                                                                                                                                          When you make reservations, both your group and Christikon make commitments to each other. If your group cancels later (or individuals in it), we usually find it very difficult to fill the vacancies, since most groups make plans early. Also, when an individual camper cancels, we don't want to be in the position of determining which excuses are legitimate. So we handle cancellations in the following way:

As noted above, deposits are not refundable at any time. 

Before April 25, your group’s size may be reduced from the numbers you originally reserved and only the unused deposits are forfeit. After April 25, your group guarantees that it will pay the full camp fee for all spaces that are reserved at that date, even if there are later fewer campers who actually participate in the program. If in early April you are uncertain about some of the campers for whom you have made reservations, you may call us to reduce the numbers listed. It may be possible later to increase your numbers, if space is available, and if you contact us at camp at least three weeks before you arrive.

Adult Advisors                                                                                                                                                                                 While it is not required that adult advisors accompany a group, we welcome their presence with youth groups in both the residential on-site-based and backpacking programs.

Adult Advisor Camp Fee. For every nine youth paying the regular camp fee, one adult advisor may participate without charge. Adults in excess of this ratio pay the full camp fee. There is no partial reduction of the adult fee for groups of fewer than nine youth. 

On-site Housing. In backpacking programs, advisors ordinarily stay the first and last nights at camp in tents. In residential programs, advisor housing is often shared with other adults. Because children not the age of campers may be out of place in the program, we normally ask advisors not to bring younger children with them. For a description of on-site housing options, click here. To request housing in the Living Center, contact us.

Program Participation. We encourage adult advisors to participate in the camp program to the fullest extent that seems appropriate. In the on-site-based sessions, that includes becoming a part of the “family groups,” and taking part in various family group activities, such as Bible study, hiking, overnighting, doing dishes, etc. In the backpacking sessions, advisors share fully with the campers in the program, under the leadership of the Christikon staff. 

All use of Christikon equipment must be done under supervision of Christikon staff. We do not provide food or equipment for overnight trips to adult advisors who are not part of scheduled Christikon camper groups.

Transportation to Camp                                                                                                                                                                 It takes about 3˝ hours to drive from Billings, Montana to Christikon (the last 22 miles are a progressively slower―though by no means impassable―gravel road). Most commercial buses do not want to come all the way to Christikon, though there is really no special problem for vans, school buses, or cars.

Christikon arranges for transportation of area campers to camp. If a group from outside the area wishes to utilize the camp bus transportation, arrangements can be made. Contact the camp office. Costs depend upon whether an additional bus needs to be contracted from the company Christikon works with for bus transportation. Each additional bus needed beyond what Christikon arranges for area campers adds about $1,000 in transportation costs for a session. Area campers pay about $30 per person round trip from Billings. If the addition of campers from groups who come from outside the area necessitates additional bus(es), those groups will need to cover the full expense of extra buses.

When do sessions begin and end?                                                                                                                                             All youth sessions begin with registration at 4:00 p.m. on the first day of camp. Sessions conclude after an early breakfast on the last day of camp (campers will be ready to depart by about 8:30am). Unless prior arrangements have been made, we count on groups to remain for help with the final clean-up before departure. 

Any Questions? Click here to contact us!

Group Reservation Form

If you are registering campers for more than one session (for example, an on-site program and a trails program that take place at the same time), please complete a separate form for each session. To remit your group’s deposit, please send a check to Christikon, 1108 24th Street West, Billings MT, 59012

Congregation/group
Contact Person
Telephone
E-mail address
Mailing Address
City
State
Zip Code
Session you are reserving:
Expected Participants →  

Number of Youth Campers:

Number of adult advisors    
(For every nine paying youth campers, one adult advisor may participate at no cost. Adults over this ratio pay the full camp fee.)
Expected Camp Fees→

 

 

 Number of people paying camp fee:  
Camp Fee for this session: $
Number of people paying camp fee equals   Total Fees: $
add $100 per adult advisor housed in the Living Center (on-site programs only): $
Subtract Deposit being sent ($50 per paying camper/advisor) $
equals total fees remaining   $

A printed Group Reservation Form will be mailed to you for your signature.

This Group Reservation is made with the following understandings:

1. The Group Reservation Form is a contractual agreement between Lutheran Bible Camp, Inc., known as Christikon, and the above-named congregation/group; and the person named above who signs the Agreement is authorized to enter into its terms on behalf of the congregation/group. Because this agreement with the congregation/group, and not with any of its individuals, the above-named congregation/group assumes responsibility for the fees of individuals registered under its name, including any late-registrations charges and cancellations. Please read carefully this Agreement and the “Christikon Registration Information” sent with the Agreement, and clarify any questions you have prior to signing the Agreement.

2. The numbers of participants listed above are as close as can be calculated at the time this Form was prepared. Adjustments up or down may be made, according to the terms listed in the Registration Information above, by contacting the Christikon office.

3. Deposits are not refundable. An existing individual's deposit may be transferred as a deposit to another individual for a previously reserved space where there has been a cancellation. Deposits for individuals who cancel without replacement, or for spaces that are not filled, are forfeit.

4. After April 25, a group and its sponsoring congregation guarantees that it will pay the full camp fee for all spaces it has reserved as of that date, even if there are fewer campers who actually participate.

5. Registration Cards for each youth camper and adult advisor (available in the brochure) will be sent to the Christikon office as soon as possible (if not already sent with deposit). For each individual Registration Card or substitution received in the Christikon office after April 25, a $15 surcharge will be added to the amount due.

6. Camper Response Letters to individual registrants (including health and permission/intent forms coded to each participant): Some group organizers prefer these be mailed directly to individual campers; others prefer to receive these materials in a batch and distribute them to individual participants. Please indicate the way you would like us to send those materials by checking the appropriate box:

Individual Camper-Response Letters should be mailed to to individuals at their home addresses.

Individual Camper-Responses Letters should be mailed in a batch to contact person listed above.

7. Health Forms and Permission/Intent Forms for each individual participant must be returned to the camp three weeks prior to the time those participants are at camp. Some group organizers prefer to gather those forms together ahead of time and then send them in a batch to Christikon. Others prefer to have individuals mail the forms directly to the camp. Christikon will include with the forms instructions appropriate to your wishes. Please indicate the return instructions we should put on the forms:

Health Forms:

Instruct individuals to send the completed Health Form to the contact person listed above, or to:                

Instruct individuals to mail the completed Health Form directly to Christikon.

Permission/Intent Forms:

Instruct individuals to send the completed Permission/Intent Form to the contact person listed above, or to:

Instruct individuals to mail the completed Permision/Intent Form directly to Christikon.

8. If you congregation/group intends to use Christikon-provided bus transportation from Billings, Montana, costs for that service will be arranged with the Christikon office.

After you send this information, we will mail an agreement form to the above address and contact person for an authorized signature.

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Copyright Christikon ● Lutheran Bible Camp, Inc., 2008.